- Services
- Solutions
- About Company
Effective storage of documents
on class "A" terminals
We offer only highly efficient and secure storage for your documents in specialized terminals:
-
Large terminals
Larger fit for purpose facilities allow for more efficient storage, due to the denser placement of documents. This allows us to offer our clients a very highly efficient, and therefore low cost storage of documents without compromising quality.
-
Preservation of documents
The safety of documents is ensured by strict standards for temperature and humidity conditions and fire prevention system in accordance with the requirements for archival storage of documents.
-
Closed terminal perimeter
The closed perimeter of the facilities, with round-the-clock security and video surveillance, provides full security control. Access to the document storage area is strictly limited by strict security procedures.
Full control over the movement of documents at all stages
With our own RM-Keeper ™ software, we fully control and track the movement of documents. We record the units of movement (boxes, folders, documents) along the entire chain of movement: from the moment we collect from our client, until the placement for long-term storage on a rack. The chain includes all stages of movement: delivery vehicles, employees, transit zones.
Providing a personal account for the client's employees
Our clients have access to our RM-Keeper ™ system web-application where they can directly interact with operations during the operation of the archive. This eliminates the need for outdated means of communication via email or phone.
-
Our clients can order the necessary service or document in a few clicks directly through the system
-
All submitted documents and its movement and status can be viewed in the system, tracking the current location online
-
Ability for searching documents and forming orders for various types of operations with them: delivery, removal, ordering scanned copies and much more
-
All information is always at hand with the ability to generate additional analytical reporting
Advantages:
-
Absence of any capital expenditures for the purchase of equipment and organization of the archive
-
Full control over the life cycle of document storage: from placement for archival storage to destruction
-
Best practices for organizing storage processes
Best Practices
-
With the help of InfoLogistics' docuForce solution, we have converted the cash records of the Prisma chain of stores into electronic form. Now the coordination, signing and storage of incoming / outgoing cash orders, as well as cash books occur electronically. We have significantly reduced our costs for this business process.
-
Our relationship with customers involves the need to provide detailed agency reports along with closing documents. To generate such reports for customers, you need to transfer a large volume of information from invoices from suppliers, most of which use paper documents.
Outsourcing of digitization and data entry from documents from Infologistics has made it possible to significantly reduce labor costs for the process of forming agency acts and scale the process without increasing its own staff company.
-
To increase operational efficiency, we decided to adhere to the concept of centralized accounting, when there are no accountants in stores, and store managers sign documents from local suppliers. In this regard, the question of the speed of payment of bills arose sharply, since originals from remote stores were delivered to the central office for a long time, and there was no mechanism to control these deliveries.
Infologistics has developed a mobile application for us that allows store employees to quickly take a photo of documents, send them to the Operations Center for recognition and verification, and from there - to payment approval systems. This solution made it possible to significantly reduce the terms of payment of incoming invoices, as well as to ensure control over the receipt of closing documents in the archive.
-
We have been cooperating with Infologistics for many years and have implemented a large number of projects to optimize the back office in terms of document flow. Archival storage of documents in a physical and electronic archive, integration solutions for processing incoming documents, a single archive of electronic documents from different sources and scanned copies - all these solutions have shown high reliability and efficiency.
