SmartScan

To organize the processes of inline scanning and recognition of paper documents, you no longer need to purchase and install expensive software. InfoLogistics SmartScan allows you to use any hardware infrastructure to start processing documents to our InfoLogistics cloud. No special skilled employees are required, our consultants will help you set up and support your processes. Using a set of standard processing scripts based on InfoLogisitcs' vast experience in processing various types of documents, you will not need to redesign and implement complex processes.

Opportunities
Functionality
Examples
Integration

Opportunities

Scan and OCR documents in the cloud

There is no need to purchase, implement and maintain separate expensive software
Convenient desktop application

For Windows 7 and above, standalone application that supports a wide range of scanners. A user-friendly interface allows you to quickly start scanning and verify recognized documents, even for unskilled users.
Flexible built-in document recognition (OCR) engine

The toolkit allows you to set up various configurations of document recognition, attribute extraction, document categorization. A wide range of configurations are available allowing you to quickly set up recognition standard forms of documents for invoices, waybills, etc.

Functionality

Scan station for in-line processing of large quantities of documents

The Scan Station supports a wide range of productive document scanning equipment. Multi-user mode allows you to customize the scanning process between different users that gives unlimited possibilities in scaling processes
Various options for automating the processes of division into batches of documents and batch documents

The system supports a multilevel structure of scanned documents: a package of documents, a document. For automatic division into documents and packages, various detection mechanisms are built-in: by the barcode of the document, form, keywords and templates.
User verification of automatic recognition results

The system detects uncertainly recognized documents, and the user verifier can check and correct both the attributes and the correctness of the division into documents. Moreover, one user can work with a large the number of different processing batches, and many users over one. The system provides tools for multi-user efficient processing
Automated transmission of document processing results

Once the documents have been processed and verified, the results can be uploaded automatically to the docuForce system or to the client's file resources. The system automatically generates PDF files and document metadata for easy subsequent export to the final systems of the customer
Flexible access control and administration

Built-in access controls allow you to securely distribute the rights and accesses of various user groups, with delimitation of the scope of the processed batches of documents. This allows you to organize efficient and safe operation of a large number of users, including geographically distributed ones
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Best Practices

With the help of InfoLogistics' docuForce solution, we have converted the cash records of the Prisma chain of stores into electronic form. Now the coordination, signing and storage of incoming / outgoing cash orders, as well as cash books occur electronically. We have significantly reduced our costs for this business process.
Our relationship with customers involves the need to provide detailed agency reports along with closing documents. To generate such reports for customers, you need to transfer a large volume of information from invoices from suppliers, most of which use paper documents.

Outsourcing of digitization and data entry from documents from Infologistics has made it possible to significantly reduce labor costs for the process of forming agency acts and scale the process without increasing its own staff company.
To increase operational efficiency, we decided to adhere to the concept of centralized accounting, when there are no accountants in stores, and store managers sign documents from local suppliers. In this regard, the question of the speed of payment of bills arose sharply, since originals from remote stores were delivered to the central office for a long time, and there was no mechanism to control these deliveries.
Infologistics has developed a mobile application for us that allows store employees to quickly take a photo of documents, send them to the Operations Center for recognition and verification, and from there - to payment approval systems. This solution made it possible to significantly reduce the terms of payment of incoming invoices, as well as to ensure control over the receipt of closing documents in the archive.
We have been cooperating with Infologistics for many years and have implemented a large number of projects to optimize the back office in terms of document flow. Archival storage of documents in a physical and electronic archive, integration solutions for processing incoming documents, a single archive of electronic documents from different sources and scanned copies - all these solutions have shown high reliability and efficiency.