RM-Keeper

The system provides tools for implementing the best practices for managing logistics processes of physical archival storage, controlling the movement with integrated security and a full audit trace of document activity. When creating your own archive, you no longer need to purchase expensive archive management software, all tools are available immediately from the cloud.

Opportunities
Functionality
Examples
Integration

Opportunities

Single WEB application for managing all
archive functions

One centralized point of management for all archives, accessible from anywhere in the world 24x7. It is no longer necessary to install any local software on users' workstations.
Managing a large number of storage units in warehouse terminals

Units can be of any type, for example: archive boxes, document folders, documents, shipping containers.
Support for various warehouse operations using a separate application for a Mobile Terminals

There is no need to purchase expensive specialized software. The system supports any Android mobile devices.

Functionality

Accounting for all internal and external clients that need to be served as part of the archive management processes

Possibilities of individual settings of access, acceptable services, their cost, general configuration.
Configuring storage facilities, their location schemes, general topography.

Support for an unlimited number of storage facilities, the ability to quickly configure by an unskilled user.
Automatically generate a step-by-step task execution plan.

The system automatically builds a task execution plan whereby the only the allocated employee can execute instructions.
A separate personal account for an external user.

The ability for external users to directly interact with the archive through their personal account. A personal account allows you to quickly find the necessary objects, place an order, track online execution and communicate directly with the operations team.
Analytical reporting.

Predefined reports allow you to quickly monitor the current state of processes and perform uploads for subsequent analysis or upload to accounting or ERP systems.
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Best Practices

With the help of InfoLogistics' docuForce solution, we have converted the cash records of the Prisma chain of stores into electronic form. Now the coordination, signing and storage of incoming / outgoing cash orders, as well as cash books occur electronically. We have significantly reduced our costs for this business process.
Our relationship with customers involves the need to provide detailed agency reports along with closing documents. To generate such reports for customers, you need to transfer a large volume of information from invoices from suppliers, most of which use paper documents.

Outsourcing of digitization and data entry from documents from Infologistics has made it possible to significantly reduce labor costs for the process of forming agency acts and scale the process without increasing its own staff company.
To increase operational efficiency, we decided to adhere to the concept of centralized accounting, when there are no accountants in stores, and store managers sign documents from local suppliers. In this regard, the question of the speed of payment of bills arose sharply, since originals from remote stores were delivered to the central office for a long time, and there was no mechanism to control these deliveries.
Infologistics has developed a mobile application for us that allows store employees to quickly take a photo of documents, send them to the Operations Center for recognition and verification, and from there - to payment approval systems. This solution made it possible to significantly reduce the terms of payment of incoming invoices, as well as to ensure control over the receipt of closing documents in the archive.
We have been cooperating with Infologistics for many years and have implemented a large number of projects to optimize the back office in terms of document flow. Archival storage of documents in a physical and electronic archive, integration solutions for processing incoming documents, a single archive of electronic documents from different sources and scanned copies - all these solutions have shown high reliability and efficiency.