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The organization of these processes differs significantly from the classic archival storage:
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Operations are often performed at the file level; additions to files, withdrawal, and control of file operations are necessary. This significantly changes the structure of physical storage, storage is carried out on specialized racks for quickaccess the file directly.
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The unit of account is often the documents themselves, files, which requires a clear organization of processes to exclude erroneous operations.
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Requires software that supports this level of operations and customer control of these operations.
We offer a complete turnkey solution:
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Specialized storage areas with restricted access
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Ready-made processes allowing you to immediately transfer your processes to us
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Software, TSD (data collection terminals)
Advantages:
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Reduce efforts by providing search and selection of documents
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Organization of centralized storage of all files of the company and its branches, without capital expenditures. You free up expensive office space for core business operations
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User friendly web application that manages and controls all operations of your files
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Transparent model of process costs, payment only for completed operations
Best Practices
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With the help of InfoLogistics' docuForce solution, we have converted the cash records of the Prisma chain of stores into electronic form. Now the coordination, signing and storage of incoming / outgoing cash orders, as well as cash books occur electronically. We have significantly reduced our costs for this business process.
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Our relationship with customers involves the need to provide detailed agency reports along with closing documents. To generate such reports for customers, you need to transfer a large volume of information from invoices from suppliers, most of which use paper documents.
Outsourcing of digitization and data entry from documents from Infologistics has made it possible to significantly reduce labor costs for the process of forming agency acts and scale the process without increasing its own staff company.
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To increase operational efficiency, we decided to adhere to the concept of centralized accounting, when there are no accountants in stores, and store managers sign documents from local suppliers. In this regard, the question of the speed of payment of bills arose sharply, since originals from remote stores were delivered to the central office for a long time, and there was no mechanism to control these deliveries.
Infologistics has developed a mobile application for us that allows store employees to quickly take a photo of documents, send them to the Operations Center for recognition and verification, and from there - to payment approval systems. This solution made it possible to significantly reduce the terms of payment of incoming invoices, as well as to ensure control over the receipt of closing documents in the archive.
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We have been cooperating with Infologistics for many years and have implemented a large number of projects to optimize the back office in terms of document flow. Archival storage of documents in a physical and electronic archive, integration solutions for processing incoming documents, a single archive of electronic documents from different sources and scanned copies - all these solutions have shown high reliability and efficiency.
