Digital document management

docuForce allows you to exchange documents within the organization and with your clients, suppliers and partners completely in electronic form. By supporting various types of electronic signatures, the system allows you to create legally significant documents without the need for duplication on paper.

Capabilities
Functionality
Examples
Integration

Capabilities

The flow of paper documents is a major challenge for companies. Working with them is associated with the costs of sending, retrieving information, and subsequent storage. In addition to direct costs, there are many hidden documents associated with the loss of documents or their restoration.

Simple sending of any
types of documents

The system provides the platform where companies participating in the process can create and exchange documents.
Multiple Participants
One Entry Point

The system provides a single interface accessible from anywhere in the world via computers or mobile devices.
Any types of documents

Documents can be of any type; structured, unstructured, formalized according to legal requirements

Give legal meaning to an electronic document
with the help of electronic signatures

Built-in tools for making advanced digital signature, which opens up a large number of new and innovative opportunities for creating legally significant documents.

Advanced digital signature guarantees:

Integrity of the document

Full audit trail and activity notification for documents you signed.
The exact date and time of signing the document

The event time is recorded by an accredited third party.
Identifying people

Who signed the electronic document.

Simple, intuitive work in the system:

Step 1.

Create a document by uploading files, or create using predefined templates.
Step 2.

Sign the document with a digital signature and send the document to a colleague inside the organization or to an external counterparty.

Too many employees and there is no possibility to order a digital signature for each employee?

Create your CA in the cloud and issue certificates yourself.

10 Minutes of training and your employee can independently issue certificates to users.
You can sign many types of documents without duplicating on paper, for example internal, HR documents, orders, advance reports.

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Functionality

docuForce allows you to consolidate and effectively organize the processing of various flows of documents: on paper, electronic documents, eMail and outer systems. No need for expensive off the shelf or click-charge/per page charge scanning software, recognition of documents, implementation of complex ECM or BPM systems, support of integration. All processes are set up in the shortest possible time.

Single point of processing and storage of electronic and paper documents

We support any document formats from scanned paper documents, formalized XML according to regulations and SARS requirements, unstructured PDF, and other common formats.
Easy customization of document types
according to the requirements of the organization

Create your document templates, customize the required list of document information fields, by simple settings available to users.
Connect the SmartScan system and scans of paper documents can be sent for processing or in a single archive of electronic and scans of paper documents.

When connected to the cloud-based SmartScan document scanning and recognition system, you can work with documents without using their paper copies. There is no more need to run and coordinate paper documents, instead work only with the electronic copies.
Tools for creating various automatic scripts for document processing, their automatic verification, validation according to the rules

Simple functionality of document processing route constructors allows even unqualified users to customize processes.
Built-in support for various
types of digital signatures

Simple or Basic electronic signature (SES), Advanced electronic or digital signature (AES), Qualified advanced electronic or digital signature (QES). Signing without authorization in the system by using SMS in mobile devices.
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functionality

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Best Practices

With the help of InfoLogistics' docuForce solution, we have converted the cash records of the Prisma chain of stores into electronic form. Now the coordination, signing and storage of incoming / outgoing cash orders, as well as cash books occur electronically. We have significantly reduced our costs for this business process.
Our relationship with customers involves the need to provide detailed agency reports along with closing documents. To generate such reports for customers, you need to transfer a large volume of information from invoices from suppliers, most of which use paper documents.

Outsourcing of digitization and data entry from documents from Infologistics has made it possible to significantly reduce labor costs for the process of forming agency acts and scale the process without increasing its own staff company.
To increase operational efficiency, we decided to adhere to the concept of centralized accounting, when there are no accountants in stores, and store managers sign documents from local suppliers. In this regard, the question of the speed of payment of bills arose sharply, since originals from remote stores were delivered to the central office for a long time, and there was no mechanism to control these deliveries.
Infologistics has developed a mobile application for us that allows store employees to quickly take a photo of documents, send them to the Operations Center for recognition and verification, and from there - to payment approval systems. This solution made it possible to significantly reduce the terms of payment of incoming invoices, as well as to ensure control over the receipt of closing documents in the archive.
We have been cooperating with Infologistics for many years and have implemented a large number of projects to optimize the back office in terms of document flow. Archival storage of documents in a physical and electronic archive, integration solutions for processing incoming documents, a single archive of electronic documents from different sources and scanned copies - all these solutions have shown high reliability and efficiency.