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- About Company
Incoming mail management
We offer a turnkey solution for managing incoming correspondence that allows you to convert all paper correspondence into electronic form and quickly distribute to addressees. In the conditions of a massive transition of companies to remote work, when correspondence still arrives at the office in paper form, and the recipient can get acquainted with it only after a long time, this solution has become especially relevant. If the task of digitizing correspondence has already been set, it is very difficult to implement an effective process without modern hardware and software solutions and requires the involvement of additional staff to work in the office. We provide a turnkey correspondence digitization service, including all the necessary material, technical and labour resources.Possible implementation in 3 variants:
- 1.
We provide professional streaming scanners, barcode scanners, consumables, as well as software for the customer's employees (with an average flow of documents).
- 2.
We place a small scanning center right in the customer's office in order to free up the resources of the customer's secretariat from non-core functions (with a large flow of documents).
- 3.
We give access to professional software "in the cloud", everything else - labor and material resources - remains on the customer's side.
Best Practices
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With the help of InfoLogistics' docuForce solution, we have converted the cash records of the Prisma chain of stores into electronic form. Now the coordination, signing and storage of incoming / outgoing cash orders, as well as cash books occur electronically. We have significantly reduced our costs for this business process.
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Our relationship with customers involves the need to provide detailed agency reports along with closing documents. To generate such reports for customers, you need to transfer a large volume of information from invoices from suppliers, most of which use paper documents.
Outsourcing of digitization and data entry from documents from Infologistics has made it possible to significantly reduce labor costs for the process of forming agency acts and scale the process without increasing its own staff company.
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To increase operational efficiency, we decided to adhere to the concept of centralized accounting, when there are no accountants in stores, and store managers sign documents from local suppliers. In this regard, the question of the speed of payment of bills arose sharply, since originals from remote stores were delivered to the central office for a long time, and there was no mechanism to control these deliveries.
Infologistics has developed a mobile application for us that allows store employees to quickly take a photo of documents, send them to the Operations Center for recognition and verification, and from there - to payment approval systems. This solution made it possible to significantly reduce the terms of payment of incoming invoices, as well as to ensure control over the receipt of closing documents in the archive.
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We have been cooperating with Infologistics for many years and have implemented a large number of projects to optimize the back office in terms of document flow. Archival storage of documents in a physical and electronic archive, integration solutions for processing incoming documents, a single archive of electronic documents from different sources and scanned copies - all these solutions have shown high reliability and efficiency.
